[Moderator note (bmah): Edited to remove names, email addresses, and contact information of various parties. I have substituted them with the notation "(redacted)"]
Having worked as an innovator and manager in the Department of the Navy, I am very familiar with how bureaucracies create policies so that employees, even managers do not have to think or use logical reasoning. Following policy becomes the “holy grail” as opposed to thinking and taking action.
Sadly, my first experience in dealing with Tesla as a new owner illustrates that the company I associate with innovation has fallen prey to “policy think.” Here is my story to illustrate why I make this claim.
On February 3rd of this year I entered into a Bill of Sale for a private party Tesla Model S 75D. I wired funds to the Credit union holding Title and entered into a loan agreement with the same credit union for the balance. On February 5th (a Monday) we completed all of the documentation and the lender collected the sales tax and registration fees for the DMV and submitted the documents to the California DMV to establish me as the registered owner. I was given copies of all of the documents. The seller and prior registered owner submitted release of liability documentation to the DMV making me the liable party in the event of an accident or ticket. I submitted all of these documents to Tesla CS to have the vehicle added to my account and to allow me to gain access via the Tesla App in addition to the key FOBs. On Tuesday, I took the vehicle into Tesla’s Service center in Costa Mesa, CA. The vehicle had its 12-month service and I was informed that it needed at least 2 new tires. I took it to Americas Tires and had all 4 tires replaced. I also added the vehicle to my insurance policy and submitted the additional proof of insurance to the lender.
About a week later I received an email from Tesla stating that my documentation was insufficient to allow them to show me as the owner. They requested a copy of the registration or temporary registration or title. I went back to the lender asking for a copy of a temporary registration and was informed that they had no authority to issue one. I had provided Tesla with the lien holder and lending officer contact information, the seller’s contact information (which should match their records) and explained to them that I could not provide those documents at this time as I was dependent on the pace at which the CA DMV operated (slow and very slow). I also discovered at this time that only dealer’s in CA could issue a temporary registration.
I engaged in further emails with Tesla CS suggesting that they could easily verify that the vehicle was not stolen and that I was the legitimate owner by contacting the lender and the seller and that it should satisfy the purpose of “protecting their vehicles and owners.” Never mind that they no longer have any “ownership” in this vehicle whatsoever other than their obligations to meet their warranties.
I suggested that they could make it a temporary addition to my account (I am a reservation holder on a model 3) and if I failed to provide the copy of the registration or title in 60 days they could remove it. The email I received back from the CS stated that she had taken the information I had provided to her manager and he had stated that he could only accept the registration or title. In other words, he could not use his own thought process to override policy and make a decision as to whether he was meeting the goal of the policy despite knowing that the California DMV is notoriously slow and can take months.
Do you agree that Tesla is appears to be locked in policy and unable to provide managers with the ability to override policy as long as the objectives of the policy are met?
Below are copies of the emails minus the attached documents.
Hello John,
I had my manager review the documents and unfortunately, we do need the actual registration to be under your name. I apologize for any inconvenience this may have caused but we do this in order to protect our customers and our vehicles.
If you have any further questions or concerns, you can reach Customer Support 24/7 at [email protected] or by phone at 1-877-79-TESLA (83752).
Best regards,
(redacted) | Customer Service Specialist | Customer Support NA
45500 Fremont Blvd | Fremont, CA 94538
p 877.798.3752 | e [email protected]
--------------- Original Message ---------------
From: John Griffith]
Sent: 2/20/2018 7:39 PM
To: [email protected]
Subject: Re: Transfer of Ownership [ ref:_00D506dxX._5005012gOWR:ref ]
(redacted),
See the email thread attached between my lender and me regarding this issue. I understand your need to ensure that I am the legitimate new owner; however, the DMV in CA is incredibly slow and there are other ways that Tesla could verify my legitimacy as the registered owner.
1. You could contact the lien holder that actually held the title for the seller (I financed the vehicle through the same credit union as the seller). The loan officer’s contact information has been provided to you and is in the email thread attached.
2. You could verify with the Seller. I have provided her contact information and you also have it on file in her account.
Any steps you could take to resolve this would be greatly appreciated. I have the vehicle and keys, it clearly is not a stolen vehicle so I’m not sure why Tesla needs more than has been provided. Perhaps you could provide a temporary addition to my account to be rescinded if you don’t receive the registration in 60 days?
Thank you,
John
On Feb 20, 2018, at 1:18 PM, Customer Support Tesla <[email protected]> wrote:
Hello John,
Unfortunately, we can't accept these documents as proof of ownership for an ownership transfer. We need the registration or title in order to complete your request. Once you get the registration, just send it right over and i'll be sure to expedite your request.
If you have any further questions or concerns, you can reach Customer Support 24/7 at [email protected] or by phone at 1-877-79-TESLA (83752).
Best regards,
(redacted) | Customer Service Specialist | Customer Support NA
45500 Fremont Blvd | Fremont, CA 94538
p 877.798.3752 | e [email protected]
--------------- Original Message ---------------
From: John Griffith
Sent: 2/20/2018 3:46 PM
To: [email protected]
Subject: Re: Transfer of Ownership [ ref:_00D506dxX._5005012gOWR:ref ]
I have attached all of the documents I have received from the seller and lien holder Pacific Marine Credit Union:
1. PMCU Two Party Sale Form & Check Off Sheet
2. DMV Vehicle/Vessel Transfer and Reassignment Form
3. DMV Application for Title or Registration Form 343
4. Copy of Prior Registered Owners Registration
5.Copy of Cashier’s Check to DMV for Registration, transfer and sales taxes
6. DMV Calculation of Fees and Taxes
7. Copy of Proof of Insurance
8. Copy of Driver’s License
9. GAP Waiver addendum
10. Agreement to Provide Insurance
11. Receipt for 12 Month Service by Tesla SC (I took it in for its first service)
12. Bill of Sale
My Tesla Account email is: xxxxxxxxxxxx
I have a reservation request for a Model 3, Reservation # RN108542XXX
I believe that form 343 acts as the temporary registration until the DMV issues the actual registration.
Thank you,
John
On Feb 10, 2018, at 3:24 PM, Customer Support Tesla <[email protected]> wrote:
Hello John,
Thank you for contacting us at Tesla Customer Support in regards to an ownership transfer. We appreciate you forwarding us most of the requested information and documents. Unfortunately, we are missing one of the requested documents needed to process the transfer of ownership.
Please send the following:
· Copy or photo of your (temporary) registration or title (it would need to be under your name)
After we receive what is needed, we will process the transfer of ownership. Please note that this change will take up to 5 days to process in our system.
Best regards,
(redacted) | Customer Service Specialist | Customer Support NA
45500 Fremont Blvd | Fremont, CA 94538
p 877.798.3752 | e [email protected]
I am attaching the requested items. Note that the registration has been submitted to the DMV by the lender; however it can take several weeks for the registration to be issued. I have attached the documentation sent to me by the lender.
1. Driver’s License
2. Documents submitted to DMV by lender
3. Email Address
4. Home Address
xxxxxxxxxxxxxxxx.
Riverside, CA 92506
5. Phone No.
xxx-xxx-xxxx
6. Purchased Via Private Sale from a TMC Member
May be verified by contacting Lien Holder at (redacted), (redacted) @ (redacted), email (redacted)
Or by contacting prior owner:
(redacted) @ xxx-xxx-xxxx
Thank you and feel free to call me at any time for any questions.
John Griffith
Hello,
Thank you for contacting Tesla and congratulations on your purchase! In order to transfer your Tesla into your name in our system and gain access to the vehicle through the Tesla Account and the Tesla Application, we will need the following information:
1. Color copy or photo of your current driver’s license or state/province ID.
2. Copy or picture of your title or registration (Bill of sale does not qualify as a valid document. (If registering under a business, please include your business card with your name and name of the business)
3. Email address you would like linked to your account (your Tesla Account email if you have already created an account)
4. Home or mailing address
5. Phone number
6. Confirm if vehicle was purchased through a Third Party Dealership or the Previous Owner as a Private Sale.
Please note the name on the title or registration must match the ID provided. Reply with this information (to [email protected] ) and we will submit your request. Once submitted, please allow up to five business days for processing. You will receive an email notification once the transfer is complete.
Thank you,
(redacted) | Customer Service Specialist
45500 Fremont Blvd | Fremont, CA 94538
24/7 Support 1-877-79-TESLA
[email protected]
Model S video walkthrough
Having worked as an innovator and manager in the Department of the Navy, I am very familiar with how bureaucracies create policies so that employees, even managers do not have to think or use logical reasoning. Following policy becomes the “holy grail” as opposed to thinking and taking action.
Sadly, my first experience in dealing with Tesla as a new owner illustrates that the company I associate with innovation has fallen prey to “policy think.” Here is my story to illustrate why I make this claim.
On February 3rd of this year I entered into a Bill of Sale for a private party Tesla Model S 75D. I wired funds to the Credit union holding Title and entered into a loan agreement with the same credit union for the balance. On February 5th (a Monday) we completed all of the documentation and the lender collected the sales tax and registration fees for the DMV and submitted the documents to the California DMV to establish me as the registered owner. I was given copies of all of the documents. The seller and prior registered owner submitted release of liability documentation to the DMV making me the liable party in the event of an accident or ticket. I submitted all of these documents to Tesla CS to have the vehicle added to my account and to allow me to gain access via the Tesla App in addition to the key FOBs. On Tuesday, I took the vehicle into Tesla’s Service center in Costa Mesa, CA. The vehicle had its 12-month service and I was informed that it needed at least 2 new tires. I took it to Americas Tires and had all 4 tires replaced. I also added the vehicle to my insurance policy and submitted the additional proof of insurance to the lender.
About a week later I received an email from Tesla stating that my documentation was insufficient to allow them to show me as the owner. They requested a copy of the registration or temporary registration or title. I went back to the lender asking for a copy of a temporary registration and was informed that they had no authority to issue one. I had provided Tesla with the lien holder and lending officer contact information, the seller’s contact information (which should match their records) and explained to them that I could not provide those documents at this time as I was dependent on the pace at which the CA DMV operated (slow and very slow). I also discovered at this time that only dealer’s in CA could issue a temporary registration.
I engaged in further emails with Tesla CS suggesting that they could easily verify that the vehicle was not stolen and that I was the legitimate owner by contacting the lender and the seller and that it should satisfy the purpose of “protecting their vehicles and owners.” Never mind that they no longer have any “ownership” in this vehicle whatsoever other than their obligations to meet their warranties.
I suggested that they could make it a temporary addition to my account (I am a reservation holder on a model 3) and if I failed to provide the copy of the registration or title in 60 days they could remove it. The email I received back from the CS stated that she had taken the information I had provided to her manager and he had stated that he could only accept the registration or title. In other words, he could not use his own thought process to override policy and make a decision as to whether he was meeting the goal of the policy despite knowing that the California DMV is notoriously slow and can take months.
Do you agree that Tesla is appears to be locked in policy and unable to provide managers with the ability to override policy as long as the objectives of the policy are met?
Below are copies of the emails minus the attached documents.
Hello John,
I had my manager review the documents and unfortunately, we do need the actual registration to be under your name. I apologize for any inconvenience this may have caused but we do this in order to protect our customers and our vehicles.
If you have any further questions or concerns, you can reach Customer Support 24/7 at [email protected] or by phone at 1-877-79-TESLA (83752).
Best regards,
(redacted) | Customer Service Specialist | Customer Support NA
45500 Fremont Blvd | Fremont, CA 94538
p 877.798.3752 | e [email protected]
--------------- Original Message ---------------
From: John Griffith]
Sent: 2/20/2018 7:39 PM
To: [email protected]
Subject: Re: Transfer of Ownership [ ref:_00D506dxX._5005012gOWR:ref ]
(redacted),
See the email thread attached between my lender and me regarding this issue. I understand your need to ensure that I am the legitimate new owner; however, the DMV in CA is incredibly slow and there are other ways that Tesla could verify my legitimacy as the registered owner.
1. You could contact the lien holder that actually held the title for the seller (I financed the vehicle through the same credit union as the seller). The loan officer’s contact information has been provided to you and is in the email thread attached.
2. You could verify with the Seller. I have provided her contact information and you also have it on file in her account.
Any steps you could take to resolve this would be greatly appreciated. I have the vehicle and keys, it clearly is not a stolen vehicle so I’m not sure why Tesla needs more than has been provided. Perhaps you could provide a temporary addition to my account to be rescinded if you don’t receive the registration in 60 days?
Thank you,
John
On Feb 20, 2018, at 1:18 PM, Customer Support Tesla <[email protected]> wrote:
Hello John,
Unfortunately, we can't accept these documents as proof of ownership for an ownership transfer. We need the registration or title in order to complete your request. Once you get the registration, just send it right over and i'll be sure to expedite your request.
If you have any further questions or concerns, you can reach Customer Support 24/7 at [email protected] or by phone at 1-877-79-TESLA (83752).
Best regards,
(redacted) | Customer Service Specialist | Customer Support NA
45500 Fremont Blvd | Fremont, CA 94538
p 877.798.3752 | e [email protected]
--------------- Original Message ---------------
From: John Griffith
Sent: 2/20/2018 3:46 PM
To: [email protected]
Subject: Re: Transfer of Ownership [ ref:_00D506dxX._5005012gOWR:ref ]
I have attached all of the documents I have received from the seller and lien holder Pacific Marine Credit Union:
1. PMCU Two Party Sale Form & Check Off Sheet
2. DMV Vehicle/Vessel Transfer and Reassignment Form
3. DMV Application for Title or Registration Form 343
4. Copy of Prior Registered Owners Registration
5.Copy of Cashier’s Check to DMV for Registration, transfer and sales taxes
6. DMV Calculation of Fees and Taxes
7. Copy of Proof of Insurance
8. Copy of Driver’s License
9. GAP Waiver addendum
10. Agreement to Provide Insurance
11. Receipt for 12 Month Service by Tesla SC (I took it in for its first service)
12. Bill of Sale
My Tesla Account email is: xxxxxxxxxxxx
I have a reservation request for a Model 3, Reservation # RN108542XXX
I believe that form 343 acts as the temporary registration until the DMV issues the actual registration.
Thank you,
John
On Feb 10, 2018, at 3:24 PM, Customer Support Tesla <[email protected]> wrote:
Hello John,
Thank you for contacting us at Tesla Customer Support in regards to an ownership transfer. We appreciate you forwarding us most of the requested information and documents. Unfortunately, we are missing one of the requested documents needed to process the transfer of ownership.
Please send the following:
· Copy or photo of your (temporary) registration or title (it would need to be under your name)
After we receive what is needed, we will process the transfer of ownership. Please note that this change will take up to 5 days to process in our system.
Best regards,
(redacted) | Customer Service Specialist | Customer Support NA
45500 Fremont Blvd | Fremont, CA 94538
p 877.798.3752 | e [email protected]
I am attaching the requested items. Note that the registration has been submitted to the DMV by the lender; however it can take several weeks for the registration to be issued. I have attached the documentation sent to me by the lender.
1. Driver’s License
2. Documents submitted to DMV by lender
3. Email Address
4. Home Address
xxxxxxxxxxxxxxxx.
Riverside, CA 92506
5. Phone No.
xxx-xxx-xxxx
6. Purchased Via Private Sale from a TMC Member
May be verified by contacting Lien Holder at (redacted), (redacted) @ (redacted), email (redacted)
Or by contacting prior owner:
(redacted) @ xxx-xxx-xxxx
Thank you and feel free to call me at any time for any questions.
John Griffith
Hello,
Thank you for contacting Tesla and congratulations on your purchase! In order to transfer your Tesla into your name in our system and gain access to the vehicle through the Tesla Account and the Tesla Application, we will need the following information:
1. Color copy or photo of your current driver’s license or state/province ID.
2. Copy or picture of your title or registration (Bill of sale does not qualify as a valid document. (If registering under a business, please include your business card with your name and name of the business)
3. Email address you would like linked to your account (your Tesla Account email if you have already created an account)
4. Home or mailing address
5. Phone number
6. Confirm if vehicle was purchased through a Third Party Dealership or the Previous Owner as a Private Sale.
Please note the name on the title or registration must match the ID provided. Reply with this information (to [email protected] ) and we will submit your request. Once submitted, please allow up to five business days for processing. You will receive an email notification once the transfer is complete.
Thank you,
(redacted) | Customer Service Specialist
45500 Fremont Blvd | Fremont, CA 94538
24/7 Support 1-877-79-TESLA
[email protected]
Model S video walkthrough
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